Evaluation is an important part of special education. Data from evaluations determines eligibility for special education and is used throughout the IEP process, especially in the Present Level of Academic Achievement and Functional Performance statement. Reevaluation can be used to document a student’s changing needs. Reevaluation for a student with a disability should happen when:
- The district determines the student’s special education services or educational needs warrant a reevaluation; or
- The child’s parent or teacher requests a reevaluation.
For students who receive special education services, eligibility status must be reviewed every three years, unless the parent and the district agree that reevaluation is not necessary.
- Special Education Reevaluation Process Policy Guidance MDE
- Review of Data (NICHCY Legacy)
What is a REED?
Evaluation (and particularly reevaluation) begins with a review of existing data available for the child, and may include the child’s classroom work, discipline records, performance on State or district assessments, and information provided by the parents.
The purpose of this review is to decide if the existing data is sufficient or if additional information is needed.
Michigan Department of Education uses the term Review of Existing Evaluation Data (REED) to describe the review of existing evaluation data and evaluation planning process. It is not required for a REED to be completed in a formal meeting. Members may meet individually or in small groups to review existing data in their area of expertise.
- MDE, OSE Guidance for Timelines for Initial Evaluations
- Special Education Re-Evalaution (PACER)
- Evaluation: What does it mean for your child? (PACER)
When is the REED process used for Initial Evaluations?
The IEP Team may conduct a REED for an initial evaluation. While the REED process is not required by law for an initial evaluation, it is considered best practice to collect and review all existing evaluation data on a student before beginning an initial evaluation.
When is the REED process used to re-determine eligibility?
For students who receive special education services, eligibility status must be reviewed every three years, unless the parent and the district agree that reevaluation is not necessary. The REED may be conducted anytime during the 36-month period, but the evaluation must be completed by the date identified and documented by the IEP Team. It is considered best practice to do the evaluation at a time when the data gathered could also be used for the next IEP meeting.
Even if no additional data is needed to decide that the child is still eligible, there may be a need for more evaluation data and recommendations on the details of the child’s educational needs and services.
When might a parent request additional evaluations?
Sometimes a child has needs that are not addressed by the current IEP. It may be that need was not identified in the evaluation data. If something is missing in the IEP, it is important to go back to the PLAAFP statement to see if that specific area of need was actually identified.
Parents can request additional evaluations be done if there are concerns that areas of need are not being identified and addressed
Does the parent have to agree to the REED?
Whether or not a REED is used for an initial evaluation, parent consent for initial special education evaluations must be obtained.
School personnel must document multiple attempts to obtain parental consent for a re-evaluation. However, a LEA/PSA may proceed with re-evaluations after making multiple, reasonable attempts to obtain consent. Staff must document these attempts to obtain consent. Parental consent for an evaluation is not required for reviewing existing data, or for administering a test or other evaluation administered to all children.
If the parent refuses consent for a reeevaluation, such refusal does not release the LEA/PSA from the requirement to conduct a reevaluation.
See more about consent in regards to re-evaluation here.
Can I see a sample REED form?
There is no model form for REED provided by the state. Ask your district for their REED form and guidance. These are examples from different ISDs.
Can a REED be used to end special education services?
The IEP Team must conduct a REED to decide what additional information is needed to determine that the student is no longer a student with a disability or no longer in need of special education programs or services. A district is not required to conduct additional assessments in order to terminate a student’s eligibility. But if the REED indicates a need for additional assessment, the identified assessments must be completed prior to the IEP meeting where the determination of eligibility will be made.
An evaluation is not required before graduation with a regular diploma or when a student exceeding the age of eligibility. The school must provide the student with a summary of his/her academic achievement and functional performance and recommendations on how to assist the student to meet his/her postsecondary goals.