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Review of Existing Evaluation Data

For students who receive special education services, eligibility status is reviewed every three years. Reevaluation is required unless the parent and the district agree that reevaluation is not necessary.

This process of redetermining eligibility usually includes a Review of Existing Evaluation Data (REED) to decide what evaluations should be done.  The same timelines for completing the evaluation apply, as well as the right to an IEE.  The Multidisciplinary Evaluation Team (MET) team will meet to determine if the child still meets eligibility criteria.

Evaluation (and particularly reevaluation) typically begins with a review of existing evaluation data on the child, which may include from the child’s classroom work, performance on State or district assessments, and information provided by the parents. 

The purpose of this review is to decide if the existing data is sufficient to establish the child’s eligibility and determine educational needs, or if additional information is needed.

Michigan Department of Education uses the term Review of Existing Evaluation Data (REED) to describe the review of existing evaluation data and evaluation planning process. It is not required for a REED to be completed in a formal meeting. Members may meet individually or in small groups to review existing data in their area of expertise.

More information:

When is the REED process used for Initial Evaluations?

The IEP Team may conduct a REED for an initial evaluation if appropriate. While the REED process is not required by law for an initial evaluation, it is best practice to collect and review all existing evaluation data on a student before beginning an initial evaluation.

When is the REED process used for for Re-evaluations?

The REED may be conducted anytime during the 36-month period, but the evaluation must be completed by the date identified and documented by the IEP Team. It is recommended that the process be conducted at a time when present level data will result in current information for the IEP Team meeting.

Can a REED be used to end special education services?

The IEP Team must conduct a REED to decide what additional information is needed to determine that the student is no longer a student with a disability or no longer in need of special education programs or services. A LEA/PSA is not required to conduct additional assessments in order to terminate a student’s eligibility. However, if the REED indicates a need for additional assessment, the identified assessments must be completed prior to the IEP meeting where the determination of eligibility will be made.

An evaluation is not required before graduation from secondary school with a regular diploma or exceeding the age of eligibility. The school must provide the student with a summary of his/her academic achievement and functional performance and recommendations on how to assist the student to meet his/her postsecondary goals.

Does the parent have to agree to the REED? 

Whether or not a REED is used for an initial evaluation, parent consent for initial special education evaluations must be obtained.

School personnel must document multiple attempts to obtain parental consent for a re-evaluation. However, a LEA/PSA may proceed with re-evaluations after making multiple, reasonable attempts to obtain consent. Staff must document these attempts to obtain consent. Parental consent for an evaluation is not required for reviewing existing data as part of the evaluation or re-evaluation, or for administering a test or other evaluation administered to all children.

If the parent refuses consent for a re-evaluation, such refusal does not release the LEA/PSA from the requirement to conduct a re-evaluation.

See more about consent in regards to re-evaluation here.

Can I see a sample REED form?

There is no model form for REED provided by the state.  Ask your district for their REED form and guidance.  These examples are available from various ISDs.